OilProcessingHub — Sunflower interface responsibility and delivery draft Reviewed: 2026-11-03 STATUS: BLANK CONFIRMATION REGISTER — NO CONTRACTUAL ASSIGNMENT OR COMPLETION Editorial interface-confirmation matrix linking buyer, equipment supplier and site team questions to deliverables. It proposes topics to agree; it does not assign contractual duties, authorize site work, approve a design or record completed acceptance. Role labels are discussion headings, not agreed RACI assignments. Parties may delegate work; actual legal parties, responsible owner, reviewer/approver, scope, due dates and sign-off remain blank until project agreement. Existing catalogue/service evidence does not establish who performs a project interface. COMMON RULES - Name actual parties and package boundaries before assigning an owner. Keep proposed questions separate from the signed scope and its revision. - Record who provides the input, who supplies/installs/connects the item, who checks it and who has decision authority; they may be different parties. - Use actual drawing/connection IDs, inlet/outlet conditions and included/optional/excluded status. Leave missing conditions open rather than inferring a catalogue value. - Link each interface to RFQ E/R items, comparison B/E/C/R/D/X rows and the D01–D08 register. Preserve original documents and changes. - Agree review points and readiness criteria before work/testing; suggested review points below are not binding milestones or universal technical limits. - Separate factory dry/simulated checks, actual-feed trials, site checks, deviations/retests and authorized release. A marked document receipt is not a passed interface. - Keep unresolved items with an owner, due date, required evidence and decision reference. No enquiry is sent and no project data is uploaded by these blank downloads. PROJECT Project / route / scope revision: ____________________ Actual parties / delegated roles / authorized decision-makers: ____________________ INTERFACE REGISTER — CONFIRM AND AGREE EACH TOPIC I01 — Contracting parties, scope and interface register Buyer confirmation topics: Identify project owner, intended process/output and the people authorized to agree scope and changes. Confirm any delegated buyer role. Equipment supplier confirmation topics: Identify the quoting/contracting manufacturer, package boundaries, subcontracted items, exclusions and who can approve revisions. Site team confirmation topics: Identify installation, utilities, controls and laboratory participants; clarify which works their contracts cover. Proposed deliverable to agree: Agreed party list, package/inlet/outlet boundaries, interface drawings and revision/change register. Suggested review point to agree: Before scope and layout agreement RFQ references: Buyer inputs / E01–E06 Comparison references: B01 / B03 / C01 Acceptance delivery references: D01 ACTUAL AGREEMENT / EVIDENCE — BLANK Agreed boundary / drawing or connection ID / inclusion or exclusion: ____________________ Input provider / supplier / installer or connector / checker: ____________________ Responsible owner / reviewer / authorized approver: ____________________ Agreed deliverable / document ID / revision / evidence location: ____________________ Agreed review point / prerequisites / due date: ____________________ Open question / change / deviation / retest and its owner: ____________________ Actual completion evidence / review status / unresolved item: ____________________ Authorized decision / exceptions / names / signatures / dates: ____________________ I02 — Feed supply, reception and product destinations Buyer confirmation topics: Define crop/cultivar/lot, input basis, availability, storage history and intended oil/cake/meal destinations; identify sample and feed providers. Equipment supplier confirmation topics: State accepted inlet specification, reception/weighing needs and any preparation/treatment exclusions in the offered scope. Site team confirmation topics: Confirm receiving/storage routes, actual transfer points, weighing access and who handles rejects or returned samples. Proposed deliverable to agree: Lot/feed specification, material-flow sketch, sampling ownership and product/outlet schedule. Suggested review point to agree: Before equipment sizing and sample shipment RFQ references: Buyer inputs / E01 / R02 Comparison references: B02 / B04 / B05 Acceptance delivery references: D01 / D02 ACTUAL AGREEMENT / EVIDENCE — BLANK Agreed boundary / drawing or connection ID / inclusion or exclusion: ____________________ Input provider / supplier / installer or connector / checker: ____________________ Responsible owner / reviewer / authorized approver: ____________________ Agreed deliverable / document ID / revision / evidence location: ____________________ Agreed review point / prerequisites / due date: ____________________ Open question / change / deviation / retest and its owner: ____________________ Actual completion evidence / review status / unresolved item: ____________________ Authorized decision / exceptions / names / signatures / dates: ____________________ I03 — Layout, foundations, unloading and access Buyer confirmation topics: Provide site constraints, access and building information; identify who commissions local civil/layout reviews and delivery reception. Equipment supplier confirmation topics: Provide offered equipment loads, dimensions, maintenance clearances, lifting/handling information and installation interface drawings. Site team confirmation topics: Confirm site measurements, foundation/anchor and access compatibility, unloading/rigging work scope and any unresolved design inputs. Proposed deliverable to agree: Revision-controlled layout, load/foundation interface records, delivery/installation plan and open items. Suggested review point to agree: Before civil work and equipment dispatch RFQ references: E01–E06 / commercial response Comparison references: B03 / B06 / C04 Acceptance delivery references: D01 / D03 / D04 ACTUAL AGREEMENT / EVIDENCE — BLANK Agreed boundary / drawing or connection ID / inclusion or exclusion: ____________________ Input provider / supplier / installer or connector / checker: ____________________ Responsible owner / reviewer / authorized approver: ____________________ Agreed deliverable / document ID / revision / evidence location: ____________________ Agreed review point / prerequisites / due date: ____________________ Open question / change / deviation / retest and its owner: ____________________ Actual completion evidence / review status / unresolved item: ____________________ Authorized decision / exceptions / names / signatures / dates: ____________________ I04 — Power, drives and electrical connection boundary Buyer confirmation topics: Confirm available supply data and which party provides upstream distribution, cables, local works and approvals for the actual site. Equipment supplier confirmation topics: Specify connected/operating loads, voltage/frequency, motor/drive/control scope, connection points and required commissioning checks. Site team confirmation topics: Confirm local design/installation responsibility, cable/termination boundaries, grounding and protective/control interface review by the responsible specialists. Proposed deliverable to agree: Electrical load list, connection drawings, responsibility split and recorded pre-start checks. Suggested review point to agree: Before electrical design freeze and energization RFQ references: E01–E06 / R01 / R03 Comparison references: B06 / B07 / C06 Acceptance delivery references: D03 / D04 / D07 ACTUAL AGREEMENT / EVIDENCE — BLANK Agreed boundary / drawing or connection ID / inclusion or exclusion: ____________________ Input provider / supplier / installer or connector / checker: ____________________ Responsible owner / reviewer / authorized approver: ____________________ Agreed deliverable / document ID / revision / evidence location: ____________________ Agreed review point / prerequisites / due date: ____________________ Open question / change / deviation / retest and its owner: ____________________ Actual completion evidence / review status / unresolved item: ____________________ Authorized decision / exceptions / names / signatures / dates: ____________________ I05 — Steam, water, cooling and utility return Buyer confirmation topics: Identify available utility conditions, supply reliability, metering and who supplies generation, treatment and external networks. Equipment supplier confirmation topics: State actual package requirements and connection/return points; distinguish included conditioning/cooling equipment from external utility systems. Site team confirmation topics: Confirm piping, isolation/drainage/return interfaces, instruments and installation checks within the agreed local work scope. Proposed deliverable to agree: Utility schedule, inlet/return boundary drawings, metering basis and any unavailable service or deferred check. Suggested review point to agree: Before utility design and actual-feed testing RFQ references: E01–E06 / R03 Comparison references: B06 / C06 / R03 Acceptance delivery references: D01 / D03 / D07 ACTUAL AGREEMENT / EVIDENCE — BLANK Agreed boundary / drawing or connection ID / inclusion or exclusion: ____________________ Input provider / supplier / installer or connector / checker: ____________________ Responsible owner / reviewer / authorized approver: ____________________ Agreed deliverable / document ID / revision / evidence location: ____________________ Agreed review point / prerequisites / due date: ____________________ Open question / change / deviation / retest and its owner: ____________________ Actual completion evidence / review status / unresolved item: ____________________ Authorized decision / exceptions / names / signatures / dates: ____________________ I06 — Material, oil, cake and optional downstream connections Buyer confirmation topics: Agree process inlet/outlet, storage/packing/treatment destinations, quality targets and which optional stages belong to this contract. Equipment supplier confirmation topics: Identify transfer rates, connection geometry, contact-material/cleaning scope, pumps/conveyors/filters and solids-return exclusions. Site team confirmation topics: Confirm physical tie-ins, storage/handling and cleaning/changeover arrangements; identify gaps between separately supplied packages. Proposed deliverable to agree: Tie-in list and material-flow balance boundary, equipment inclusion list and interface ownership. Suggested review point to agree: Before package procurement and installation tie-in RFQ references: E01–E06 / R04 Comparison references: B03 / B05 / E01–E06 / R04 Acceptance delivery references: D01 / D03 / D05 ACTUAL AGREEMENT / EVIDENCE — BLANK Agreed boundary / drawing or connection ID / inclusion or exclusion: ____________________ Input provider / supplier / installer or connector / checker: ____________________ Responsible owner / reviewer / authorized approver: ____________________ Agreed deliverable / document ID / revision / evidence location: ____________________ Agreed review point / prerequisites / due date: ____________________ Open question / change / deviation / retest and its owner: ____________________ Actual completion evidence / review status / unresolved item: ____________________ Authorized decision / exceptions / names / signatures / dates: ____________________ I07 — Controls, instrumentation and data handover Buyer confirmation topics: State operator/data needs, permissions, retained records and who reviews cross-package operation and site emergency/control interfaces. Equipment supplier confirmation topics: Define control hardware/software, instrument ranges/calibration references, signals/interlocks, data export and any remote support scope. Site team confirmation topics: Confirm cross-package signal responsibility, integration/testing participants, network/access arrangements and as-built documentation scope. Proposed deliverable to agree: Control/interface list, cause-and-effect review where agreed, calibration references, data/export sample and change log. Suggested review point to agree: Before controls integration and FAT/SAT plan agreement RFQ references: R01 / R03 / commercial response Comparison references: B07 / C06 / R01 / R03 Acceptance delivery references: D03 / D04 / D07 / D08 ACTUAL AGREEMENT / EVIDENCE — BLANK Agreed boundary / drawing or connection ID / inclusion or exclusion: ____________________ Input provider / supplier / installer or connector / checker: ____________________ Responsible owner / reviewer / authorized approver: ____________________ Agreed deliverable / document ID / revision / evidence location: ____________________ Agreed review point / prerequisites / due date: ____________________ Open question / change / deviation / retest and its owner: ____________________ Actual completion evidence / review status / unresolved item: ____________________ Authorized decision / exceptions / names / signatures / dates: ____________________ I08 — Installation readiness, checks and commissioning support Buyer confirmation topics: Identify site-ready date, feed/utilities/operators and the person authorized to accept readiness or approve a deferred item. Equipment supplier confirmation topics: State installation/startup supervision, required checks, training, travel/remote support and equipment prerequisites in the offer. Site team confirmation topics: Confirm installer work scope, alignment/connection records, access, utilities and the remaining pre-start checklist. Proposed deliverable to agree: Signed or otherwise authorized readiness record, outstanding-items list, support plan and revision-controlled installed configuration. Suggested review point to agree: Before startup authorization RFQ references: Commercial response / R01 / R05 Comparison references: B06 / C04 / C06 / C07 Acceptance delivery references: D03 / D06 / D07 ACTUAL AGREEMENT / EVIDENCE — BLANK Agreed boundary / drawing or connection ID / inclusion or exclusion: ____________________ Input provider / supplier / installer or connector / checker: ____________________ Responsible owner / reviewer / authorized approver: ____________________ Agreed deliverable / document ID / revision / evidence location: ____________________ Agreed review point / prerequisites / due date: ____________________ Open question / change / deviation / retest and its owner: ____________________ Actual completion evidence / review status / unresolved item: ____________________ Authorized decision / exceptions / names / signatures / dates: ____________________ I09 — Trial feed, sampling, laboratory and raw data Buyer confirmation topics: Agree representative lot/sample provision, test purpose, acceptance criteria, witnesses, laboratory selection and data access/confidentiality. Equipment supplier confirmation topics: Identify actual trial machine/settings, sample requirements, measured-run plan, scale-up limits and proposed raw-data/report deliverables. Site team confirmation topics: Confirm sampling access, weighing/metering, retained-sample handling, laboratory logistics and who collects each time-linked record. Proposed deliverable to agree: Approved run/sampling plan, chain of custody, raw files, laboratory reports, balance workbook and configuration mapping. Suggested review point to agree: Before sample shipment and measured trial RFQ references: R01–R08 Comparison references: B02 / B05 / B07 / B08 / R01–R08 Acceptance delivery references: D01 / D02 / D03 / D05 ACTUAL AGREEMENT / EVIDENCE — BLANK Agreed boundary / drawing or connection ID / inclusion or exclusion: ____________________ Input provider / supplier / installer or connector / checker: ____________________ Responsible owner / reviewer / authorized approver: ____________________ Agreed deliverable / document ID / revision / evidence location: ____________________ Agreed review point / prerequisites / due date: ____________________ Open question / change / deviation / retest and its owner: ____________________ Actual completion evidence / review status / unresolved item: ____________________ Authorized decision / exceptions / names / signatures / dates: ____________________ I10 — Factory FAT, deviations and shipment release Buyer confirmation topics: Agree factory witness/review authority, inspection medium, acceptance criteria and which site-only checks may be deferred. Equipment supplier confirmation topics: Propose revision-controlled FAT scope and records; identify dry/simulated versus actual-feed checks, deviations and shipment prerequisites. Site team confirmation topics: Confirm site-only items, installation dependencies, reception documentation and the people who will receive open/deferred issues. Proposed deliverable to agree: Agreed FAT protocol, actual records, deviation/retest log, deferred-site register and authorized shipment decision. Suggested review point to agree: Before FAT and dispatch decisions RFQ references: R05 / commercial response Comparison references: C04 / C07 / R05 / D04 Acceptance delivery references: D01 / D04 / D06 ACTUAL AGREEMENT / EVIDENCE — BLANK Agreed boundary / drawing or connection ID / inclusion or exclusion: ____________________ Input provider / supplier / installer or connector / checker: ____________________ Responsible owner / reviewer / authorized approver: ____________________ Agreed deliverable / document ID / revision / evidence location: ____________________ Agreed review point / prerequisites / due date: ____________________ Open question / change / deviation / retest and its owner: ____________________ Actual completion evidence / review status / unresolved item: ____________________ Authorized decision / exceptions / names / signatures / dates: ____________________ I11 — Site SAT, performance review and retest Buyer confirmation topics: Agree actual feed/operating envelope, witnesses, measurement/decision rules, retest responsibilities and release authority before the run. Equipment supplier confirmation topics: Confirm installed configuration, technical participation, proposed performance terms and how deviations or scale-up gaps will be addressed. Site team confirmation topics: Confirm actual utilities/feed readiness, measured periods, sample collection, site logs and closure/retest work responsibilities. Proposed deliverable to agree: Actual site run data, matched lab/balance reports, deviations/retests and authorized acceptance decision with exclusions. Suggested review point to agree: Before measured SAT and final release RFQ references: R01–R08 / commercial response Comparison references: B04 / B08 / C07 / R01–R08 / D07 Acceptance delivery references: D01 / D05 / D06 / D07 / D08 ACTUAL AGREEMENT / EVIDENCE — BLANK Agreed boundary / drawing or connection ID / inclusion or exclusion: ____________________ Input provider / supplier / installer or connector / checker: ____________________ Responsible owner / reviewer / authorized approver: ____________________ Agreed deliverable / document ID / revision / evidence location: ____________________ Agreed review point / prerequisites / due date: ____________________ Open question / change / deviation / retest and its owner: ____________________ Actual completion evidence / review status / unresolved item: ____________________ Authorized decision / exceptions / names / signatures / dates: ____________________ I12 — As-built handover, training, spares and open items Buyer confirmation topics: Identify document recipients, operating/maintenance personnel, agreed training and spares needs, warranty contacts and open-item decision authority. Equipment supplier confirmation topics: Identify final equipment/configuration revisions, manuals/drawings, software/data rights, spare/wear parts, training and support deliverables. Site team confirmation topics: Confirm as-built local interfaces, attended training, maintenance access and the owner/due date of each remaining site item. Proposed deliverable to agree: Handover register, training/spares records, as-built documents, unresolved-items ownership and authorized release/reference. Suggested review point to agree: Before handover and closure RFQ references: Commercial response / R05 Comparison references: C05 / C06 / C08 / D08 Acceptance delivery references: D06 / D08 ACTUAL AGREEMENT / EVIDENCE — BLANK Agreed boundary / drawing or connection ID / inclusion or exclusion: ____________________ Input provider / supplier / installer or connector / checker: ____________________ Responsible owner / reviewer / authorized approver: ____________________ Agreed deliverable / document ID / revision / evidence location: ____________________ Agreed review point / prerequisites / due date: ____________________ Open question / change / deviation / retest and its owner: ____________________ Actual completion evidence / review status / unresolved item: ____________________ Authorized decision / exceptions / names / signatures / dates: ____________________ I13 — Sunflower dehulling, hulls and feed denominator Buyer confirmation topics: Confirm whole seed or kernels, actual variety/lot and whether dehulling/hull handling is in scope. Equipment supplier confirmation topics: Identify preparation/press inlet basis, offered dehulling/separation and the streams needed for a matched balance. Site team confirmation topics: Confirm hull/fines/reject outlets, weighing/sample points and tie-ins to the press feed. Proposed deliverable to agree: Prepared-feed definition and lot-linked seed/kernel/hull/fines balance with agreed sample points. Suggested review point to agree: Before preparation selection and feed trial RFQ references: E01 / R06 Comparison references: B02 / X01 / R06 Acceptance delivery references: D02 / D05 ACTUAL AGREEMENT / EVIDENCE — BLANK Agreed boundary / drawing or connection ID / inclusion or exclusion: ____________________ Input provider / supplier / installer or connector / checker: ____________________ Responsible owner / reviewer / authorized approver: ____________________ Agreed deliverable / document ID / revision / evidence location: ____________________ Agreed review point / prerequisites / due date: ____________________ Open question / change / deviation / retest and its owner: ____________________ Actual completion evidence / review status / unresolved item: ____________________ Authorized decision / exceptions / names / signatures / dates: ____________________ I14 — Sunflower full-press or prepress configuration Buyer confirmation topics: Confirm selected duty, crude oil/cake destination and any separate extraction package. Equipment supplier confirmation topics: Confirm proposed Achiever or alternative configuration and any trial-to-production differences; identify conditioner/cooling and discharge boundaries. Site team confirmation topics: Confirm feed/conditioner/press transfers, cooling supplies and actual oil/cake measurement access. Proposed deliverable to agree: Duty-specific equipment/interface schedule, configuration record, temperatures and matched run data. Suggested review point to agree: Before press order and trial review RFQ references: E02–E03 / R01 / R07 Comparison references: B03 / B07 / X02 Acceptance delivery references: D01 / D03 / D05 / D07 ACTUAL AGREEMENT / EVIDENCE — BLANK Agreed boundary / drawing or connection ID / inclusion or exclusion: ____________________ Input provider / supplier / installer or connector / checker: ____________________ Responsible owner / reviewer / authorized approver: ____________________ Agreed deliverable / document ID / revision / evidence location: ____________________ Agreed review point / prerequisites / due date: ____________________ Open question / change / deviation / retest and its owner: ____________________ Actual completion evidence / review status / unresolved item: ____________________ Authorized decision / exceptions / names / signatures / dates: ____________________ I15 — Actual-oil wax treatment and clarification option Buyer confirmation topics: Confirm whether cold stability/wax treatment is required, its product definition and whether it is a separate package. Equipment supplier confirmation topics: State actual-oil trial, treatment/filter scope and proposed analysis/loss reporting if offered; leave unoffered work as an open interface. Site team confirmation topics: Confirm tank/filter/treatment tie-ins, sample handling, consumables and which site party measures treatment losses. Proposed deliverable to agree: Separate optional treatment scope, actual crude/treated sample IDs and agreed observation/loss records. Suggested review point to agree: Before treatment procurement and oil acceptance RFQ references: E04–E05 / R08 Comparison references: X03 / R08 Acceptance delivery references: D01 / D05 / D07 ACTUAL AGREEMENT / EVIDENCE — BLANK Agreed boundary / drawing or connection ID / inclusion or exclusion: ____________________ Input provider / supplier / installer or connector / checker: ____________________ Responsible owner / reviewer / authorized approver: ____________________ Agreed deliverable / document ID / revision / evidence location: ____________________ Agreed review point / prerequisites / due date: ____________________ Open question / change / deviation / retest and its owner: ____________________ Actual completion evidence / review status / unresolved item: ____________________ Authorized decision / exceptions / names / signatures / dates: ____________________ EXISTING SCOPES / COMPARISON / ACCEPTANCE RFQ scope: https://oilprocessinghub.com/oilseeds/sunflower/#equipment-rfq RFQ template: https://oilprocessinghub.com/assets/briefs/sunflower-equipment-rfq.txt Comparison table: https://oilprocessinghub.com/oilseeds/sunflower/#quote-test-comparison Comparison CSV: https://oilprocessinghub.com/assets/briefs/sunflower-quote-test-comparison.csv Trial and D01–D08 register: https://oilprocessinghub.com/oilseeds/sunflower/#trial-acceptance-protocol Trial / acceptance template: https://oilprocessinghub.com/assets/briefs/sunflower-trial-acceptance.txt Guide: https://oilprocessinghub.com/assets/briefs/interface-responsibility-guide.txt Matrix page: https://oilprocessinghub.com/oilseeds/sunflower/#interface-responsibility No enquiry is sent. These confirmation topics do not establish current supply, actual project responsibility, approved design, performed work, completed test or signed acceptance.