OilProcessingHub — Soybean document readiness and issue-closeout draft Reviewed: 2026-11-03 STATUS: BLANK REVIEW REGISTER — NOT STARTUP PERMISSION OR COMPLETED ACCEPTANCE Editorial document-readiness and issue-closeout questions for dispatch, site startup and final handover. This is a blank planning register, not an equipment operating procedure, site readiness certificate, permission to energize/start machinery or a completed acceptance decision. The three review points and evidence requests must be agreed by the actual project parties. No supplier responsibility, mandatory milestone, technical limit, completion status or release authority is assigned by this page. Existing RFQ, comparison, interface and trial evidence boundaries remain unchanged. PROJECT / AGREED REVIEW POINTS Actual project / parties / authority / scope revision: ____________________ Agreed prerequisites / criteria / review schedule: ____________________ G01 — Before dispatch: factory records and deferred site items S01 — Freeze the offered configuration and boundary Question: Reconcile the agreed equipment, options, exclusions, actual parties and latest drawings with the quotation and interface register; record any changed assumption. Evidence to request/review: Approved revision list, equipment schedule, scope/interface changes and the actual decision reference. Interfaces: I01 / I02 / I06 / I07 RFQ: E01–E06 / R01 Comparison: B01 / B03 / B07 / C01 Acceptance: D01 / D03 ACTUAL STATUS / DECISION — BLANK Project / route / review point / item or issue ID: ____________________ Actual parties / configuration / lot / document revisions: ____________________ Affected interface / RFQ / comparison / D01-D08 reference: ____________________ Required prerequisite / evidence / agreed decision rule: ____________________ Action provider / responsible owner / reviewer / authorized decision-maker: ____________________ Action / required document or retest / due date: ____________________ Actual evidence ID / revision / date / retained location: ____________________ Current status / unresolved gap / reason and scope of any deferral: ____________________ Authorized decision / exceptions / continuing owner / decision reference: ____________________ Names / authority / signatures / dates: ____________________ S02 — Review actual factory test evidence Question: Separate actual-feed, dry and simulated checks. Match the performed test configuration, protocol, raw records and witnesses to the agreed FAT scope; do not infer a performance pass from a video or catalogue. Evidence to request/review: Actual FAT record, configuration/calibration references, raw files and documented limitations. Interfaces: I07 / I09 / I10 RFQ: R01 / R03 / R05 Comparison: C07 / R01 / R03 / R05 / D04 Acceptance: D03 / D04 / D05 ACTUAL STATUS / DECISION — BLANK Project / route / review point / item or issue ID: ____________________ Actual parties / configuration / lot / document revisions: ____________________ Affected interface / RFQ / comparison / D01-D08 reference: ____________________ Required prerequisite / evidence / agreed decision rule: ____________________ Action provider / responsible owner / reviewer / authorized decision-maker: ____________________ Action / required document or retest / due date: ____________________ Actual evidence ID / revision / date / retained location: ____________________ Current status / unresolved gap / reason and scope of any deferral: ____________________ Authorized decision / exceptions / continuing owner / decision reference: ____________________ Names / authority / signatures / dates: ____________________ S03 — Carry deviations and site-only checks forward Question: Give every unresolved factory issue a document reference, proposed action, responsible party and site implication; obtain the agreed decision about retest, correction or deferral. Evidence to request/review: Deviation/retest log, deferred-site list, reasons, owners/dates and authorized decision. Interfaces: I08 / I10 / I11 RFQ: R05 / commercial response Comparison: C04 / C07 / D04 / D06 / D07 Acceptance: D04 / D06 / D07 ACTUAL STATUS / DECISION — BLANK Project / route / review point / item or issue ID: ____________________ Actual parties / configuration / lot / document revisions: ____________________ Affected interface / RFQ / comparison / D01-D08 reference: ____________________ Required prerequisite / evidence / agreed decision rule: ____________________ Action provider / responsible owner / reviewer / authorized decision-maker: ____________________ Action / required document or retest / due date: ____________________ Actual evidence ID / revision / date / retained location: ____________________ Current status / unresolved gap / reason and scope of any deferral: ____________________ Authorized decision / exceptions / continuing owner / decision reference: ____________________ Names / authority / signatures / dates: ____________________ S04 — Confirm dispatch and receiving documentation Question: Agree packing/identification, handling information, receiving responsibilities, delivery prerequisites, relevant documents and the person authorized to decide shipment. Evidence to request/review: Packing/identification register, delivery/handling documents, site receiving plan and actual shipment decision. Interfaces: I03 / I08 / I10 / I12 RFQ: Commercial response Comparison: C04 / C06 / D08 Acceptance: D04 / D06 / D08 ACTUAL STATUS / DECISION — BLANK Project / route / review point / item or issue ID: ____________________ Actual parties / configuration / lot / document revisions: ____________________ Affected interface / RFQ / comparison / D01-D08 reference: ____________________ Required prerequisite / evidence / agreed decision rule: ____________________ Action provider / responsible owner / reviewer / authorized decision-maker: ____________________ Action / required document or retest / due date: ____________________ Actual evidence ID / revision / date / retained location: ____________________ Current status / unresolved gap / reason and scope of any deferral: ____________________ Authorized decision / exceptions / continuing owner / decision reference: ____________________ Names / authority / signatures / dates: ____________________ S05 — Soybean extrusion/press package and separate routes Question: Confirm offered FE 500 / FS 350 or actual alternative, quantities/revisions, preparation, solids return and cake options; do not merge a mechanical package with solvent extraction/DT/DC scope. Evidence to request/review: Offered equipment/option schedule, trial-to-production mapping and route boundary. Interfaces: I13 / I14 / I15 RFQ: E01–E05 / R01 Comparison: B03 / B07 / X01 Acceptance: D01 / D03 / D04 ACTUAL STATUS / DECISION — BLANK Project / route / review point / item or issue ID: ____________________ Actual parties / configuration / lot / document revisions: ____________________ Affected interface / RFQ / comparison / D01-D08 reference: ____________________ Required prerequisite / evidence / agreed decision rule: ____________________ Action provider / responsible owner / reviewer / authorized decision-maker: ____________________ Action / required document or retest / due date: ____________________ Actual evidence ID / revision / date / retained location: ____________________ Current status / unresolved gap / reason and scope of any deferral: ____________________ Authorized decision / exceptions / continuing owner / decision reference: ____________________ Names / authority / signatures / dates: ____________________ Actual review decision / scope / exceptions / authority / signatures / date: ____________________ G02 — Before site startup: installed scope and test readiness S06 — Reconcile the installed equipment and site interfaces Question: Review the actual installed configuration, drawings, connection boundaries and local installation records with the named project parties. List missing or changed interfaces for their review. Evidence to request/review: Installed/as-built revision list, civil/material/electrical/utility/control interface records and unresolved items. Interfaces: I03 / I04 / I05 / I06 / I07 / I08 RFQ: E01–E06 / R01 Comparison: B03 / B06 / B07 / E01–E06 Acceptance: D03 / D06 / D07 ACTUAL STATUS / DECISION — BLANK Project / route / review point / item or issue ID: ____________________ Actual parties / configuration / lot / document revisions: ____________________ Affected interface / RFQ / comparison / D01-D08 reference: ____________________ Required prerequisite / evidence / agreed decision rule: ____________________ Action provider / responsible owner / reviewer / authorized decision-maker: ____________________ Action / required document or retest / due date: ____________________ Actual evidence ID / revision / date / retained location: ____________________ Current status / unresolved gap / reason and scope of any deferral: ____________________ Authorized decision / exceptions / continuing owner / decision reference: ____________________ Names / authority / signatures / dates: ____________________ S07 — Confirm feed, samples, utilities and people for the planned run Question: Agree actual feed lot and preparation, sample/laboratory arrangements, utility availability, metering, operator/trial support and access to time-linked raw data. Evidence to request/review: Lot/sample register, agreed run plan, utility/meter/calibration references and named participants. Interfaces: I02 / I05 / I07 / I08 / I09 RFQ: R02–R04 / commercial response Comparison: B02 / B04 / B05 / B06 / B08 Acceptance: D01 / D02 / D03 / D05 / D07 ACTUAL STATUS / DECISION — BLANK Project / route / review point / item or issue ID: ____________________ Actual parties / configuration / lot / document revisions: ____________________ Affected interface / RFQ / comparison / D01-D08 reference: ____________________ Required prerequisite / evidence / agreed decision rule: ____________________ Action provider / responsible owner / reviewer / authorized decision-maker: ____________________ Action / required document or retest / due date: ____________________ Actual evidence ID / revision / date / retained location: ____________________ Current status / unresolved gap / reason and scope of any deferral: ____________________ Authorized decision / exceptions / continuing owner / decision reference: ____________________ Names / authority / signatures / dates: ____________________ S08 — Review the SAT criteria and deferred factory items Question: Before measurement, agree method/basis, observation period, decision rule, witnesses, actual scope and who reviews each deferred issue; keep proposed guarantees separate from agreed criteria. Evidence to request/review: Agreed SAT protocol, criteria/method matrix, deferred-item mapping and review authority. Interfaces: I09 / I10 / I11 RFQ: R05 / R06–R08 Comparison: C07 / R05 / D06 / D07 Acceptance: D01 / D05 / D06 / D07 ACTUAL STATUS / DECISION — BLANK Project / route / review point / item or issue ID: ____________________ Actual parties / configuration / lot / document revisions: ____________________ Affected interface / RFQ / comparison / D01-D08 reference: ____________________ Required prerequisite / evidence / agreed decision rule: ____________________ Action provider / responsible owner / reviewer / authorized decision-maker: ____________________ Action / required document or retest / due date: ____________________ Actual evidence ID / revision / date / retained location: ____________________ Current status / unresolved gap / reason and scope of any deferral: ____________________ Authorized decision / exceptions / continuing owner / decision reference: ____________________ Names / authority / signatures / dates: ____________________ S09 — Record the actual readiness decision and remaining questions Question: Have the authorized project parties review missing prerequisites and deviations. Record whether an item blocks the proposed activity or is deferred under an agreed decision; the editorial checklist supplies no permission to start equipment. Evidence to request/review: Actual readiness review, outstanding actions, agreed prerequisites and authorization reference with scope/exceptions. Interfaces: I01 / I08 / I11 RFQ: Commercial response / R05 Comparison: C04 / C07 / D06 / D07 Acceptance: D06 / D07 ACTUAL STATUS / DECISION — BLANK Project / route / review point / item or issue ID: ____________________ Actual parties / configuration / lot / document revisions: ____________________ Affected interface / RFQ / comparison / D01-D08 reference: ____________________ Required prerequisite / evidence / agreed decision rule: ____________________ Action provider / responsible owner / reviewer / authorized decision-maker: ____________________ Action / required document or retest / due date: ____________________ Actual evidence ID / revision / date / retained location: ____________________ Current status / unresolved gap / reason and scope of any deferral: ____________________ Authorized decision / exceptions / continuing owner / decision reference: ____________________ Names / authority / signatures / dates: ____________________ S10 — Soybean extrusion, cake treatment and lab readiness Question: Agree actual feed, extrusion-to-press transfer measurements, cake cooling/options, solids recycle and sample-linked heat-treatment/quality analyses for the intended product. Evidence to request/review: Actual configuration/run/sample plan, utility and transfer records, agreed laboratory methods/bases. Interfaces: I13 / I14 / I15 RFQ: R02 / R06–R08 Comparison: B05 / B08 / X01 / X02 / X03 Acceptance: D01 / D02 / D03 / D05 / D07 ACTUAL STATUS / DECISION — BLANK Project / route / review point / item or issue ID: ____________________ Actual parties / configuration / lot / document revisions: ____________________ Affected interface / RFQ / comparison / D01-D08 reference: ____________________ Required prerequisite / evidence / agreed decision rule: ____________________ Action provider / responsible owner / reviewer / authorized decision-maker: ____________________ Action / required document or retest / due date: ____________________ Actual evidence ID / revision / date / retained location: ____________________ Current status / unresolved gap / reason and scope of any deferral: ____________________ Authorized decision / exceptions / continuing owner / decision reference: ____________________ Names / authority / signatures / dates: ____________________ Actual review decision / scope / exceptions / authority / signatures / date: ____________________ G03 — Before final handover: evidence, open items and authorized release S11 — Reconcile actual performance and laboratory records Question: Link site feed/configuration, raw measured periods, matched samples, laboratory methods and mass/oil balances to the agreed criteria. Keep estimates, results and scale-up assumptions distinct. Evidence to request/review: SAT raw records, sample-linked lab reports, balance workbook and the actual criteria/result review. Interfaces: I02 / I07 / I09 / I11 RFQ: R01–R08 Comparison: B04 / B05 / B07 / B08 / R01–R08 Acceptance: D02 / D03 / D05 / D07 ACTUAL STATUS / DECISION — BLANK Project / route / review point / item or issue ID: ____________________ Actual parties / configuration / lot / document revisions: ____________________ Affected interface / RFQ / comparison / D01-D08 reference: ____________________ Required prerequisite / evidence / agreed decision rule: ____________________ Action provider / responsible owner / reviewer / authorized decision-maker: ____________________ Action / required document or retest / due date: ____________________ Actual evidence ID / revision / date / retained location: ____________________ Current status / unresolved gap / reason and scope of any deferral: ____________________ Authorized decision / exceptions / continuing owner / decision reference: ____________________ Names / authority / signatures / dates: ____________________ S12 — Review correction, retest and accepted deferral evidence Question: For each issue, retain the original problem, agreed action and the evidence reviewed after correction/retest. Any remaining deferral needs its scope, owner, date and authorized decision recorded. Evidence to request/review: Linked issue/action/retest records, reviewer decision, residual open-item list and approval references. Interfaces: I10 / I11 / I12 RFQ: R05 / commercial response Comparison: C07 / D06 / D07 / D08 Acceptance: D06 / D07 / D08 ACTUAL STATUS / DECISION — BLANK Project / route / review point / item or issue ID: ____________________ Actual parties / configuration / lot / document revisions: ____________________ Affected interface / RFQ / comparison / D01-D08 reference: ____________________ Required prerequisite / evidence / agreed decision rule: ____________________ Action provider / responsible owner / reviewer / authorized decision-maker: ____________________ Action / required document or retest / due date: ____________________ Actual evidence ID / revision / date / retained location: ____________________ Current status / unresolved gap / reason and scope of any deferral: ____________________ Authorized decision / exceptions / continuing owner / decision reference: ____________________ Names / authority / signatures / dates: ____________________ S13 — Check document, training, spares and support delivery Question: Compare the actual as-built/manual/control-data, training, spare/wear-part, warranty and support records against the agreed delivery list; record missing documents separately from equipment performance. Evidence to request/review: Handover document register with revisions/receipt/review, training/spares/support records and gaps. Interfaces: I07 / I08 / I12 RFQ: Commercial response Comparison: C05 / C06 / C08 / D08 Acceptance: D03 / D06 / D08 ACTUAL STATUS / DECISION — BLANK Project / route / review point / item or issue ID: ____________________ Actual parties / configuration / lot / document revisions: ____________________ Affected interface / RFQ / comparison / D01-D08 reference: ____________________ Required prerequisite / evidence / agreed decision rule: ____________________ Action provider / responsible owner / reviewer / authorized decision-maker: ____________________ Action / required document or retest / due date: ____________________ Actual evidence ID / revision / date / retained location: ____________________ Current status / unresolved gap / reason and scope of any deferral: ____________________ Authorized decision / exceptions / continuing owner / decision reference: ____________________ Names / authority / signatures / dates: ____________________ S14 — Record release authority, exceptions and continuing ownership Question: Identify the people authorized to decide final handover, the actual scope and excluded/deferred items. Keep evidence and unresolved responsibilities accessible after the decision. Evidence to request/review: Actual signed or otherwise authorized handover decision, scope/exceptions, open-item owners and retained document locations. Interfaces: I01 / I11 / I12 RFQ: R05 / commercial response Comparison: C07 / D06 / D08 Acceptance: D06 / D07 / D08 ACTUAL STATUS / DECISION — BLANK Project / route / review point / item or issue ID: ____________________ Actual parties / configuration / lot / document revisions: ____________________ Affected interface / RFQ / comparison / D01-D08 reference: ____________________ Required prerequisite / evidence / agreed decision rule: ____________________ Action provider / responsible owner / reviewer / authorized decision-maker: ____________________ Action / required document or retest / due date: ____________________ Actual evidence ID / revision / date / retained location: ____________________ Current status / unresolved gap / reason and scope of any deferral: ____________________ Authorized decision / exceptions / continuing owner / decision reference: ____________________ Names / authority / signatures / dates: ____________________ S15 — Soybean cake quality and complete output closeout Question: Reconcile clarified oil, cake, hulls/rejects and internal solids return; retain the agreed quality reports. Urease alone does not demonstrate complete nutritional acceptance. Evidence to request/review: Complete output/recycle balance, heat-treatment/cake-quality reports and actual decision/exclusions. Interfaces: I13 / I14 / I15 RFQ: R04 / R07–R08 Comparison: X01 / X02 / X03 Acceptance: D05 / D06 / D07 / D08 ACTUAL STATUS / DECISION — BLANK Project / route / review point / item or issue ID: ____________________ Actual parties / configuration / lot / document revisions: ____________________ Affected interface / RFQ / comparison / D01-D08 reference: ____________________ Required prerequisite / evidence / agreed decision rule: ____________________ Action provider / responsible owner / reviewer / authorized decision-maker: ____________________ Action / required document or retest / due date: ____________________ Actual evidence ID / revision / date / retained location: ____________________ Current status / unresolved gap / reason and scope of any deferral: ____________________ Authorized decision / exceptions / continuing owner / decision reference: ____________________ Names / authority / signatures / dates: ____________________ Actual review decision / scope / exceptions / authority / signatures / date: ____________________ FIVE-STEP ISSUE CLOSEOUT 1. Log the question and its affected scope Keep the original issue ID/date, configuration/lot/document revision, affected interface and review point, source evidence and the question requiring a decision. 2. Agree the decision needed before the next activity Have the named authorized parties state the prerequisite/evidence and whether the issue affects dispatch, the proposed site activity or handover. Any deferral needs an agreed reason, scope and review authority. 3. Record action, owner, due date and required evidence Separate the action provider, responsible coordinator, reviewer and decision-maker. Record the drawing/data/correction/retest to be provided; leave unagreed assignments open. 4. Retain correction/retest evidence and its review Link actual dated records to the original issue and agreed criterion/basis. A promised action, uploaded file, photograph or checked box alone is not verified closure. 5. Record the authorized disposition and remaining obligations Keep the actual decision/reference, scope/exceptions, signatures or other agreed authorization, retained records and any continuing open-item owner. Do not erase the original issue after closure. STATUS LABELS TO AGREE — NO STATUS IS PRESELECTED Awaiting agreement Evidence requested Action or retest pending Evidence under review Deferred with authorized reference Closed with reviewed evidence and decision Not applicable with agreed reason RELATED RECORDS Interface matrix: https://oilprocessinghub.com/oilseeds/soybean/#interface-responsibility Interface register: https://oilprocessinghub.com/assets/briefs/soybean-interface-responsibility.txt RFQ scope: https://oilprocessinghub.com/oilseeds/soybean/#equipment-rfq RFQ template: https://oilprocessinghub.com/assets/briefs/soybean-equipment-rfq.txt Comparison table: https://oilprocessinghub.com/oilseeds/soybean/#quote-test-comparison Comparison CSV: https://oilprocessinghub.com/assets/briefs/soybean-quote-test-comparison.csv Trial and D01–D08 register: https://oilprocessinghub.com/oilseeds/soybean/#trial-acceptance-protocol Trial / acceptance template: https://oilprocessinghub.com/assets/briefs/soybean-trial-acceptance.txt Issue guide: https://oilprocessinghub.com/assets/briefs/readiness-issue-closeout-guide.txt Readiness page: https://oilprocessinghub.com/oilseeds/soybean/#readiness-closeout No enquiry is sent and no project data is uploaded. Missing evidence is an open question, not zero, an automatic failure/pass or authorization to operate. Only the actual authorized parties can record their agreed disposition.