OilProcessingHub — issue-closeout register and review-point guide Reviewed: 2026-11-03 Editorial document-readiness and issue-closeout questions for dispatch, site startup and final handover. This is a blank planning register, not an equipment operating procedure, site readiness certificate, permission to energize/start machinery or a completed acceptance decision. The three review points and evidence requests must be agreed by the actual project parties. No supplier responsibility, mandatory milestone, technical limit, completion status or release authority is assigned by this page. Existing RFQ, comparison, interface and trial evidence boundaries remain unchanged. THREE REVIEW POINTS G01 — Before dispatch: factory records and deferred site items G02 — Before site startup: installed scope and test readiness G03 — Before final handover: evidence, open items and authorized release Each route contains15 questions:four shared records plusone crop-specific question at each review point. This is document planning, not a machine operating checklist. Agree actual prerequisites, authority and technical procedures separately. FIVE-STEP ISSUE CLOSEOUT 1. Log the question and its affected scope Keep the original issue ID/date, configuration/lot/document revision, affected interface and review point, source evidence and the question requiring a decision. 2. Agree the decision needed before the next activity Have the named authorized parties state the prerequisite/evidence and whether the issue affects dispatch, the proposed site activity or handover. Any deferral needs an agreed reason, scope and review authority. 3. Record action, owner, due date and required evidence Separate the action provider, responsible coordinator, reviewer and decision-maker. Record the drawing/data/correction/retest to be provided; leave unagreed assignments open. 4. Retain correction/retest evidence and its review Link actual dated records to the original issue and agreed criterion/basis. A promised action, uploaded file, photograph or checked box alone is not verified closure. 5. Record the authorized disposition and remaining obligations Keep the actual decision/reference, scope/exceptions, signatures or other agreed authorization, retained records and any continuing open-item owner. Do not erase the original issue after closure. BLANK ISSUE ROW — COPY FOR EACH ACTUAL ISSUE Project / route / review point / item or issue ID: ____________________ Actual parties / configuration / lot / document revisions: ____________________ Affected interface / RFQ / comparison / D01-D08 reference: ____________________ Required prerequisite / evidence / agreed decision rule: ____________________ Action provider / responsible owner / reviewer / authorized decision-maker: ____________________ Action / required document or retest / due date: ____________________ Actual evidence ID / revision / date / retained location: ____________________ Current status / unresolved gap / reason and scope of any deferral: ____________________ Authorized decision / exceptions / continuing owner / decision reference: ____________________ Names / authority / signatures / dates: ____________________ STATUS LABELS TO AGREE — NOT RESULTS Awaiting agreement Evidence requested Action or retest pending Evidence under review Deferred with authorized reference Closed with reviewed evidence and decision Not applicable with agreed reason DEFERRED OR CLOSED ITEMS Keep the original issue, actual reviewed evidence, action/retest result and decision reference. A deferral must identify its scope/reason, affected later activity, owner, due date and authorized approval. Do not close a question merely because a document was received or a supplier promised action. For a closure, retain who reviewed what evidence against which agreed basis, who made the actual decision, any exceptions and the remaining obligations. This guide establishes no universal risk category, legal duty, technical pass limit or release permission. ROUTE DOCUMENTS Sunflower Readiness page: https://oilprocessinghub.com/oilseeds/sunflower/#readiness-closeout Blank review register: https://oilprocessinghub.com/assets/briefs/sunflower-readiness-closeout.txt Interface matrix: https://oilprocessinghub.com/oilseeds/sunflower/#interface-responsibility Interface register: https://oilprocessinghub.com/assets/briefs/sunflower-interface-responsibility.txt RFQ scope: https://oilprocessinghub.com/oilseeds/sunflower/#equipment-rfq RFQ template: https://oilprocessinghub.com/assets/briefs/sunflower-equipment-rfq.txt Comparison table: https://oilprocessinghub.com/oilseeds/sunflower/#quote-test-comparison Comparison CSV: https://oilprocessinghub.com/assets/briefs/sunflower-quote-test-comparison.csv Trial and D01–D08 register: https://oilprocessinghub.com/oilseeds/sunflower/#trial-acceptance-protocol Trial / acceptance template: https://oilprocessinghub.com/assets/briefs/sunflower-trial-acceptance.txt Groundnut / peanut Readiness page: https://oilprocessinghub.com/oilseeds/groundnut/#readiness-closeout Blank review register: https://oilprocessinghub.com/assets/briefs/groundnut-readiness-closeout.txt Interface matrix: https://oilprocessinghub.com/oilseeds/groundnut/#interface-responsibility Interface register: https://oilprocessinghub.com/assets/briefs/groundnut-interface-responsibility.txt RFQ scope: https://oilprocessinghub.com/oilseeds/groundnut/#equipment-rfq RFQ template: https://oilprocessinghub.com/assets/briefs/groundnut-equipment-rfq.txt Comparison table: https://oilprocessinghub.com/oilseeds/groundnut/#quote-test-comparison Comparison CSV: https://oilprocessinghub.com/assets/briefs/groundnut-quote-test-comparison.csv Trial and D01–D08 register: https://oilprocessinghub.com/oilseeds/groundnut/#trial-acceptance-protocol Trial / acceptance template: https://oilprocessinghub.com/assets/briefs/groundnut-trial-acceptance.txt Soybean Readiness page: https://oilprocessinghub.com/oilseeds/soybean/#readiness-closeout Blank review register: https://oilprocessinghub.com/assets/briefs/soybean-readiness-closeout.txt Interface matrix: https://oilprocessinghub.com/oilseeds/soybean/#interface-responsibility Interface register: https://oilprocessinghub.com/assets/briefs/soybean-interface-responsibility.txt RFQ scope: https://oilprocessinghub.com/oilseeds/soybean/#equipment-rfq RFQ template: https://oilprocessinghub.com/assets/briefs/soybean-equipment-rfq.txt Comparison table: https://oilprocessinghub.com/oilseeds/soybean/#quote-test-comparison Comparison CSV: https://oilprocessinghub.com/assets/briefs/soybean-quote-test-comparison.csv Trial and D01–D08 register: https://oilprocessinghub.com/oilseeds/soybean/#trial-acceptance-protocol Trial / acceptance template: https://oilprocessinghub.com/assets/briefs/soybean-trial-acceptance.txt Rapeseed / canola Readiness page: https://oilprocessinghub.com/oilseeds/rapeseed/#readiness-closeout Blank review register: https://oilprocessinghub.com/assets/briefs/rapeseed-readiness-closeout.txt Interface matrix: https://oilprocessinghub.com/oilseeds/rapeseed/#interface-responsibility Interface register: https://oilprocessinghub.com/assets/briefs/rapeseed-interface-responsibility.txt RFQ scope: https://oilprocessinghub.com/oilseeds/rapeseed/#equipment-rfq RFQ template: https://oilprocessinghub.com/assets/briefs/rapeseed-equipment-rfq.txt Comparison table: https://oilprocessinghub.com/oilseeds/rapeseed/#quote-test-comparison Comparison CSV: https://oilprocessinghub.com/assets/briefs/rapeseed-quote-test-comparison.csv Trial and D01–D08 register: https://oilprocessinghub.com/oilseeds/rapeseed/#trial-acceptance-protocol Trial / acceptance template: https://oilprocessinghub.com/assets/briefs/rapeseed-trial-acceptance.txt Existing source and evidence limits stay on the linked pages. No current supplier capability, completed work/test, agreed responsibility or accepted plant is established by this blank guide. No enquiry is sent and no project data is uploaded.